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Top Tips for Submitting an Application

 Top Tips for Submitting an Application

  1. Save regularly as you go! - Save your work after each question. You do not have to complete the form in one sitting – you can log in and log out of the form as often as you need to.
  2. Don’t leave the web page open too long without saving - Even if you have just been reading and haven’t written on the form for a while, click save or refresh the screen before you start typing – there’s always a small chance the internet connection may have been disrupted in the time you weren’t using it, it’s always best to be safe.
  3. Print the questions out to have a look at first - If our forms are new to you, print the webpage first. You will then be able to see all the questions at once and have a think about your answers before filling out the form.
  4. Save your long answers in a Word document - For those longer questions that take a lot of thinking about, write your answers in a Word document and then copy and paste them into the form when you are ready (don’t forget to hit ‘save’ after). This gives you piece of mind that all your hard work is saved in two places in case of any technical glitches.
  5. Don’t forget mandatory questions - The questions with a red line next to them are mandatory. If you do no complete these you won’t be able to submit your form, if you’ve missed any these will be flagged up to you when you try to submit.
  6. Fixing validation errors - When you press submit a red box may appear directing you to fields that have not been filled out correctly. Some boxes you have filled in may display an error; they may just be in the wrong format.
    NB: One frequent validation error is that financial boxes will not accept a ‘£’ in front of the number. Enter the digits only.
  7. Sending supporting documents - Your documents can be attached to the bottom of the form. If you are unable to attach them this way or only have hard copies you can send these separately via email to admin@kentcf.org.uk or our postal address: Office 6, Park Barn, Evegate Business Park, Station Road, Evegate, TN25 6SX.
  8. How to send your draft application to a friend or colleague - If you want someone else to see your application before submitting it, you can do this in a few ways:
    • Send the link you are using to access your form to someone else. Remember: this means they can edit it themselves.
    • Print off a hard copy by printing the webpage (if you can’t see all the text in the boxes you can drag the corners of the text boxes to reveal hidden text).
    • Make a PDF of the webpage by going to ‘print’ and selecting ‘PDF’ instead of your printer. This then means you can save and send a version of the form that can’t be edited. (Remember to drag the corners of any boxes with hidden text in them.)
  9. Save your PDF - One submitted you will receive a confirmation email with a copy of your application form as a PDF document attached. Make sure you keep this safe as it is your proof of submission and contains the conditions you have agreed to in your application.
  10. Always contact us if you do not receive the automated confirmation emails - There are two automatic emails you will receive during the application process. (These emails often turn up in your junk/spam email if you have sensitive spam filters as they are automated.)
    1. When you ‘click to apply’ and enter your email address
    2. When you press ‘submit’ on your finished form
    It is very rare that people do not receive these emails, but if you don’t it is important you contact us. Remember, if you do not receive a copy of your completed form we might not have either!
  11. Please be aware, for first time grantees, we cannot consider you for funding again until your first grant from us is spent and you have shared impact with us.  
  12. For those not on the annual application route, please remember, you can only submit one application per quarter. Applications to one-off funds sit outside of this, and we’ll be advertised as such.
For more tips and advice please contact our Grants Team01303 814 500admin@kentcf.org.uk

MASSIVE 'thank you ' to everyone at Kent Community Foundation. Your funding support is HUGELY appreciated and has enabled us to get into the heart of local communities with REAL, affordable, healthy and tasty food that does so much more than feed people.

Community chef Mike Spackman, Sheppey Matters

KCF's enthusiasm for what we are doing and hoping to do, coupled with helpful advice, gave us the confidence to take this daunting step which has paid off.

Liz Turner, Octopus Foundation

It's great having a foundation that empowers organisations and charities in our community to make real positive differences and changes!

Tom, MMK Mind
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